Ágnes Bayer

Performing and managing administrative tasks related to the operation of the company, which employs nearly 130 internal and 6000 temporary staff and coordinating the Back Office team's work.

• managing the licensing matters which are necessary for the company's operation,
• managing the yearly ISO 9001 and 50001 audits,
• coordinating the work and fire safety inspection,
• facility management: keeping contact with maintainers, cleaning company, etc.
• procurement tasks: office furniture, stationery, kitchen equipment, coffee machines and free beverages,
• approval of contracts,
• conclusion of service contracts,
• administration of invoices and performance certificate,
• booking meeting rooms,
• supporting the branch offices' work,
• liaising with the external legal team, coordinating the legal work within the company,
• managing corporate insurance,
• organizing corporate company events,
• supporting the HR manager's and HR team's work in onboarding process and assisting in organizing company events
• reporting to the CEO

In the smaller company of the managing director of Work Force Ltd., which deals with hiring of IT developers, I had office management and HR administration tasks simultaneously with my Back Office work at Work Force.

My responsibilities were the following:

• keeping contact with companies employing developers and providing resources,
• liaising with the accounting office and labour department,
• liaising with the external law firm,
• liaising with the recruiter colleague,
• administering entry and exit procedures, preparing employment contracts / terminations,
• communicate with newcomers,
• administrate and taking care of working tools equipment for newcomers,
• administering attendance lists,
• administering company insurance,
• financial tasks: administration of account certificates, conclusion of service contracts.

My responsibilities include the following:

• registration of birth, death and marriage
• social and child protection tasks
• heritage tasks
• administration of population and address
• participating in elections
• updating the tinnye.hu website and also handling the facebook site
• organizing bureau and committee meetings, participating in these meetings, making meeting minutes
• organizing the Mayor's programs, writing the Mayor's letters
• participation in organizing Local government office events
• liaising with representatives
• liaising with offices (mainly building and land cases)
• liaising with clients, issuing administrative permits (route authorization, land conversion), managing notices regarding buying and selling of lands
• administrative tasks (filing, answering phone calls and emails)

My responsibilities were the following:

• support the Czech citizen CE Property Services Director's and the Property team leader's work
• organizing meetings, preparing minutes, follow up the key decisions
• time / diary management
• organizing correspondence
• organizing and preparing documents and presentations
• booking meeting and TP rooms
• coordinating and booking travel arrangements
• assisting in organizing events
• translation of documents

The agency's main profile was HR communication, employer branding, where my responsibilities were the following:

• writing and correcting job / image advertisements,
• liaison with online and offline mediums,
• booking advertising surfaces, reviewing published advertisements, organizing possible compensations,
• preparing media plans and quotations,
• taking part in organizing and administering job fairs,
• preparing documentation / minutes of meetings with clients

Office administration:

• correspondence, registering the orders, invoicing, postal administration

My responsibilities were the following:

• offering and selling language courses,
• testing the students' knowledge and providing them consultancy how to improve it,
• keeping contact with students and teachers,
• providing assistance for teachers, administrative tasks,
• organizing private courses and supervising at language exams