Jancó Julianna

Administrator (Back Office Manager) – September 2023 - Present:

• Managing registration and deregistration of foreign employees
• Preparing entry and exit employee import tables
• Preparing and managing employment contract packages, declarations, and other documents
• Preparing and managing exit documents
• Managing the employee roster
• Translating contracts, declarations, and other documentation into Ukrainian, Russian, English, and Hungarian
• Creating and maintaining online spreadsheets
• Handling advance requests based on a custom online spreadsheet
• Collecting, recording, sorting, classifying, documenting, and filing data and information
• Proper handling and storage of documents
• Tracking and meeting deadlines

Project Manager – September 2022 - September 2023:

• Defining and coordinating the operational processes needed for project implementation
• Monitoring and evaluating performance
• Preparing daily/weekly reports as required by the partner company
• Managing the employee roster
• Preparing entry and exit import tables
• Fully organizing and executing relocations
• Gathering and managing salary correction requests
• Filtering databases
• Providing accurate information to candidates and the partner

Project Manager Assistant – November 2021 - September 2022:

• Preparing and signing employment contract packages and forwarding them to the HR department
• Preparing and signing exit documents
• Bank administration
• Maintaining contact with employees (300+ people)
• Handling interpretation-related tasks
• Escorting employees to the Immigration Office, family doctor, and health insurance agency
• Publishing announcements for employees
• Fully organizing and executing relocations
• Receiving and distributing completed documents
• Gathering salary correction requests
• Distributing payslips, translating payslip content
• Resolving conflicts between employees
• Scheduling occupational health appointments
• Managing tasks related to sick leave

• Preparing and signing employment contract packages and forwarding them to the HR department
• Preparing exit documents
• Conducting exit and satisfaction interviews (MS Forms, paper-based)
• Managing the employee roster
• Preparing documents required by the National Directorate-General for Aliens Policing
• Preparing daily/weekly reports as required by the partner company
• Bank administration
• Preparing entry import tables
• Translating contracts, declarations, and other documentation into Ukrainian, Russian, English, and Hungarian
• Maintaining contact with employees (500+ people)
• Handling interpretation-related tasks
• Escorting employees to the Immigration Office, family doctor, and health insurance agency
• Publishing announcements for employees
• Fully organizing and executing relocations
• Coordinating employees at the factory premises
• Receiving and distributing completed documents
• Gathering salary correction requests
• Distributing payslips, translating payslip content
• Resolving conflicts between employees; planning/publishing online ads
• Filtering databases
• Providing accurate information to candidates
• Managing Facebook ads; maintaining contact with local doctors
• During COVID-19: Organizing quarantine, arranging PCR tests, interpreting at the family doctor, notifying emergency services in urgent cases, sharing COVID-related information, and liaising with the Public Health Authority
• Scheduling occupational health appointments
• Managing tasks related to sick leave

• Scheduling appointments
• Preparing settlements
• Selling passes
• Phone customer service