Kinga Szikszai
Budapest
Overview
2025
2025
years of professional experience
1
1
Certification
Work History
Visa Supervisor
VFS
- Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows.
- Improved customer satisfaction with timely response to inquiries, addressing concerns, and finding effective solutions.
- Increased team productivity by implementing efficient workflows and setting clear expectations for staff members.
Business Assistant
08.2024 - 10.2024
- Administrative tasks supporting the daily business operation including management of documents
- Administrative support to office staff
- First point of contact for external calls and queries; schedule management
- Monitoring inventory levels of office supplies and placing orders when necessary
- Data entry
- Handling invoices
- Processing expenses
- Supplying necessary documents to partners
- Interact with clients via phone, email, or in-person in a professional manner to provide support and information
- Assist with creating reports and presentations
- Mail handling
Executive and Office Assistant
02.2024 - 05.2024
- Managed the calendar and travel arrangements for a high-profile executive, resulting in a 100% on-time arrival rate for all meetings and events
- Assisted with event planning and coordination for a company-wide conference
- Attendance report for the selected members I am responsible for
- Handled incoming calls and emails for my manager/boss/team leader
- Manages incoming messages from customers by answering phones, responding to email inquiries and directing messages in a timely manner to improve customer satisfaction ratings by 10%
- Coordinates document management and meets deadlines by circulating forms throughout the office, using time management
- Schedules meetings, reserves conference rooms and requests equipment to facilitate staff projects
- Processes financial documents such as invoices, purchase orders, payroll information and discretionary purchases to improve bookkeeping and uphold compliance rules with attention to detail and organization
Legal assistant
11.2023 - 02.2024
- Provide administrative support to multiple lawyers in their daily tasks related to casework
- Prepare legal documents such as contracts, pleadings, motions, filings etc., using standard templates
- Copying, scanning, printing and similar secretary roles
- File documents with the appropriate court or office within set deadlines
- Proofread all official documents for accuracy and completeness before submission
- Keep an updated database of court dockets and upcoming deadlines
- Conduct legal research for assigned cases by reviewing statutes and other relevant information
- Provide assistance in preparing reports for clients by compiling confidential information into briefs
- Keep up with the lawyers in daily basis such as reminders, set their calendar (e.g. meetings)
Office administrator
11.2021 - 06.2023
- Coordinate office activities when the manager is not there or she/he orders it because of lack of time or for any other reason
- Take care of the bills that are transferred from the office’s card/or keep in touch with the accountants if there is a higher valued transaction needed (for example when we booked a conference and flights and hotel staying in America) and scan all of the bills and keep them in my cloud and the last week before the end of the month give and send the copies of every expenses to the finance class
- Manage agendas/travel arrangements/appointments etc. for the upper management (specially here I was working in a law firm so I was working and responsible for them)
- Manage phone calls and correspondence (e-mail, letters, packages etc.) and keep in touch with partners (e.g. notaries, ministry etc.)
- Track stocks of office supplies and place orders when necessary
- Assist colleagues whenever necessary and sometimes replace the receptionist
Education
Certificate - advanced vocational programme - Legal - based on paralegal studies
Károli Gáspár University
04.2025
Skills
- ECDL (ms office)
- Attention to detail
- Time management
- Organisation skills
- Interpersonal communication
- BD billing
- Teamwork
- Written communication
- E-mail Management
- Different kind of Office softwares (eg E-szignó, PDF editor etc)
Certification
- ECDL
- MS Office programmes (excel, word, PowerPoint)
Languages
English
Hungarian
Timeline
Business Assistant
08.2024 - 10.2024
Executive and Office Assistant
02.2024 - 05.2024
Legal assistant
11.2023 - 02.2024
Office administrator
11.2021 - 06.2023
Visa Supervisor
VFS
Certificate - advanced vocational programme - Legal - based on paralegal studies
Károli Gáspár University
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