Lounny KEOBOUALAPHAN

Human Resources:

• Provide human resources support to IOM Lao PDR
• Maintain personnel files of National staff and HR roaster files
• Maintain annual and sick leave records in monthly basis of all staff and provide reports to supervisors as and when required
• In coordination with HR team, prepare Organization chart, excel reports related to staff data as and when required by any Unit
• Preparation of IOM ID cards and MSP cards for Mission
• Maintain and update staff database and assist in reports related to statistics of Staff members
• Providing assistance on recruitment process of national staff (sort applications, arrangement of interviews, reference checks, contract and Personnel Actions issuance etc.)
• Ensure induction and orientation of new international and national staff members
• Implement HR strategy and milestones developed under the guidance of CoM
• Update the mission on any changes in the HR policies at the global or regional level and implement those changes in the country office
• Facilitate enrolment of staff dependents into MSP according to relevant rules
• Issue/Renew all national staff contracts and Personnel Action forms from PRISM
• Monitor and follow-up on expiration of such contracts; monitor Advancement within Grade (AWGs) due dates and ensure completion of separation procedures
• Update Annual Public Holiday schedule in coordination with Chief of Mission
• Issue/ Renew consultant and internship contracts
• Responding to HR queries from staff
• Ensuring that HR policies and guidelines are updated and filed regularly
• Responsible for role of time-keeper for PRISM HR
• Administration:
• Handling diverse administrative tasks
• Scanning documents to maintain records
• Generating hard copies of drawings
• Assist with logistic booking for staff and stakeholders as required
• Assisting document controller with administrative duties

• Develop HR plan for recruitment, development, career manage, and other HR functions
• Conduct recruitment, HR development, etc
• Based on approved budget
• Analyze and propose organization restructuring and capacity requirement to serve business need
• Develop and provide performance management system and tools
• Implement reward strategies and structures that align with the bank's goals in Lao PDR
• Ensure operations comply with labor laws and regulations as well as corporate governance
• Develop infrastructure, Job description, competencies, organization HR Structure, HR policy and procedure, etc
• Carrying out necessary administrative duties
• Perform other tasks as per assigned by the supervisor.

• Daily arrangement of mails
• Ensure ALL matters of confidentiality are maintained
• Translation of Asset Protection documents
• Filing of all requisitions, invoices, payment advices, time sheets and other identified items
• Maintaining of all Registers (Document, Equipment, Personnel, etc)
• Ordering and Controlling stock including, resources and stationery supplies
• Maintaining staff contacts
• Answering phone, taking messages & distributing messages promptly
• Recording, typing and distributing of minutes
• Collect authorized time sheets and put into Payroll
• Ensure that office areas are maintained in a tidy condition
• Liaise with IT Support to resolve any IT issues for the Risk Team
• Organize and maintain archives
• Manage programming of vehicle bookings and training room bookings
• Deliver admin orientation training for any new employees
• Photocopying/Laminating/Printing
• Processing and ensuring Purchase Orders are correct
• Maintaining monthly costing/expenditure for Asset Protection
• Maintain control of vehicle fuel books
• Maintain rosters and leave entries
• Maintain Intranet Information page for Asset Protection
• Translate and Issue "Security Alerts" as directed
• Check all site entry applications
• All other duties assigned by the employee's supervisor appointed by the company
• Handle petty cash, floats and expenses
• Arranging travel and hotel accommodation for supervisor, superintendent and general managers
• Organizing work order for the repair of any broken down office equipment
• Processing new hire employee contracts and documents
• Work within a busy office environment, and support office teams
• Arrange food and drink supplies for Army, Guard and Security Loss Prevention Staff
• Ordering and purchasing equipment for Army
• Make daily record for access main gate, checking list of visitor, vehicle and any equipment
• Camp inspection reported and log in INX.